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RFIs and Submittals

Make Your RFI and Submittal Workflows Easier through the Spitfire Project Management System

RFIs

Requests for Information (RFI) documents are an important part of most projects. All sorts of information is needed throughout the life of a project. Questions need to be answered. When all goes well, RFIs keep a project running smoothly and on schedule. But if there is a breakdown in the RFI workflow, if answers to questions don't come quickly, the project can come to a halt. And delays often mean extra expenses.

Submittals

Submittals can also be crucial to a project. Information needs to goes back and forth between key people (owners, clients, project managers, architects, etc.) in order to keep a project moving forward. A breakdown in a submittal workflow (for example, if a single submittal gets lost), can also cause problems that lead to overruns and lost profits.

How the Spitfire Project Management System Helps

The system provides transparency and accountability for your different workflows, no matter how many documents are involved.

• Easily create documents, such as RFIs and Submittals, for specific projects
• Attach all corresponding specs, plans, documents, and files to your documents
• Send those documents through your email, knowing that they are tracked in the Spitfire Project Management System
• With just one click, create a resulting Change Order document from an RFI, with information flowing from one document to the other, if the answer to a question involves changes to your project
• Revise and resubmit submittals with ease
• Send responsible parties updated lists of their submittal items due within the next week(s)

In addition, project participants who are not Spitfire users can easily reply to those emails, knowing that any information and files they send back are automatically included in the Spitfire system.

In Short, Documents in the Spitfire Project Management System

• Are easy to find based on project, responsible person, dates, and other information
• Indicate who is currently responsible for taking action
• Always include the latest versions of attached files
• Allow document sharing and communication with those who do not log into the system
• Can be sent to just the right people through predefined distribution lists
• Provide audit-trail information about who, what and when
• Can trigger alerts when they are overdue

Let us show you RFI and Submittal workflows in the Spitfire Project Management System.

Schedule a Free Personalized Demo

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